Gymkhana Software
Gymkhana organizations bring a few unique challenges: multiple age groups and divisions, a high number of events per competitor, primarily volunteer admins and secretaries, and event rules that can vary by age group. While Gymkhana events are diverse, the core of timekeeping and scorekeeping follows straightforward rules — and Rodeo Producer™ tracks them all with ease.
Our Barrel Racing Producer™ software edition is specifically tuned to meet the needs of both Barrel Racing and Gymkhana organizations. After working with over 50 junior and youth rodeo organizations, we understand the complexities of managing youth competitions. In Gymkhana, the challenge isn't in any single event — it's in handling the sheer volume of entries and results. That’s where our system shines.
Barrel Racing Producer excels at managing the tremendous amount of data needed to track results, standings, membership statuses, and more — all with the reliability and feature depth that make it the most powerful rodeo software solution on the market.
Unlimited Divisions
With Rodeo Producer, you can create unlimited membership types and divisions—Senior, Junior, Wrangler, Pee Wee, Novice—whatever you need. Want to split divisions by gender too? No problem. Setting up membership types, each with its own registration fee, is simple and flexible. You can even create special or permit memberships that limit the number of competition entries allowed.
Rodeo Producer also gives you full control over your membership database. Admins can easily manage member statuses, renewal dates, divisions, and membership types, while members always have access to update their personal information and view their performance history reports.
Set Your Members
With Barrel Racing Producer, there are no limits—add as many members, events, and competitions as you need. The system handles all the data management behind the scenes, keeping everything organized effortlessly. Your member, competition, and results data are securely stored on our servers, so you never have to worry about re-entering information. We've successfully managed competitions with over 1,000 entries, and the system is built to easily handle ten times that number.
Set it Your Way
Set up your events exactly how you need them—timed events, scored events, individual competitions, or team challenges. Customize event names to match your patterns, whether it's Cloverleaf Barrels, Barrel Keyhole, Pole Bending, Flag Racing, or the Bootlace. You can also manage events like goat tying, ribbon roping, and more—you're not limited to just Gymkhana speed events.
Each event is set up by age group, and you control the draw order in the schedule. Plus, there are plenty of flexible settings to fine-tune your competitions. Easily adjust how points and payouts are handled, enable penalties with a simple switch, or allow exhibition runs with just a click.
Online Entry, Online Payment
Save time, reduce workload, and streamline operations by offering your members the convenience of online registration and entry through our web-based system. Members can register with your organization and enter events anytime, from any device—no software downloads required. Parents can easily manage their children's accounts and stay informed with real-time updates on competition day.
Accepting payments online makes the entire process faster and more efficient for your organization and more convenient for competitors. No more long lines or the hassle of handling cash at the gate. With our built-in payment platform, funds are securely processed and ready for you to transfer to your bank account whenever you choose.
Calculate Results
Forget the hassle of juggling spreadsheets and retyping results—Rodeo Producer handles all your points and winnings calculations automatically. Simply tap the Standings report to instantly view updated rankings by event.
Competition day is fast-paced and hectic, with scores and times coming in non-stop. With Barrel Racing Producer, as soon as times or scores are entered, winnings and points are automatically calculated on the Admin side. Once you mark the competition as official, results are immediately available for members to view.
Barrel Racing Producer applies payouts and points based on your custom settings, including different splits for different events. Formulas can adjust automatically based on the number of entrants, total purse value, and other customizable factors—saving you time and ensuring accuracy.
Beginning to End
Barrel Racing Producer™ keeps your season running smoothly from start to finish. With time-saving features like copying competition settings, accepting online entries (where competitors handle their own data entry), processing online payments (no more chasing down money), and automatically updating standings, the system takes the burden of manual data management off your shoulders. You can focus on what really matters, while Barrel Racing Producer™ handles the routine tasks, calculations, and data processing behind the scenes.
