We talk with Rodeo Secretaries and Rodeo Admins everyday that are frustrated by their spreadsheets. Home-grown rodeo systems have their advantages, mainly they are usually free. After that, the cost is time and frustration and disorganization.
A very typical scenario that is described to is a Rodeo Organization that has cobbled together a system of pieces that don't quite fit together, that don't exchange information, and that require exports, imports, re-entry, and more frustrating actions to get to the next step. Each piece, by itself, does it's job, but the pieces don't make a system. Some online forms to take entries. Payments in cash, checks, Venmo, bank transfer, all manually recorded. Exports of the entries to some spreadsheets. A manual draw system. Printing out draws for the contestants. Results, point and payouts in the spreadsheet, sometimes with a calculator. A separate spreadsheet for season standings. Another one for All Around standings. Often with data re-entry.
Make one change, or one mistake along the way, and you have to work through the labyrinth of pages and columns and formulas to fix it. Then crank out a PDF and post it to the website for members.
Now let's add to the potential ways this can go wrong. Your laptop dies, get's dropped in the mud, is stepped on by a horse, or is lost somewhere between the vet and the board meeting and the pre-rodeo check-in. All your files, gone..
There is a Better Way
If any of this sounds familiar, then rest assured, there is a better way. Instead of multiple pieces of software, how about just one? Rodeo Producer is an end-to-end all-inclusive rodeo management program that let's you throw away all your spreadsheets and all your online forms and all the hassle.
* Online member registration: included
* Online entry: included
* Online rodeo schedule: included
* Draw generation: included
* Draw posting: one-click
* Results, points, payouts calculations: included
* Rodeo results display: one-click
* Season standings update: one-click
* All Around standings update: one-click
One Solution, Any Device
If one of your fears is losing all your data, wipe those away. Rodeo Producer stores all the data on our servers. Lose a laptop? Just login from any other device. Prefer to work on your iPad. Rodeo Producer works with any device that has a web browser.
From Hours to Seconds
One Rodeo Office Manager we worked with described her Fridays, 5 days after the rodeo completed, as "Fridays are the days we update our standings by keying on all the competitors, their placings, points and $'s won, by event". After switching to Rodeo Producer, the hours of calculating, updating, and posting standings went from hours, to less than one minute. "It was so easy, just click the switch to set the Rodeo Results to official and Rodeo Producer automatically updates the standings."