Rodeo Revenue & Expense Tracking
How to Track Expenses
Rodeo Expenses are tracked per each Rodeo and by each Vendor, such as the Arena, Stock Contractor, Software Provider, Concession Services, etc. For each Vendor you can set up multiple Expense Types (as needed). Then finally you will add your Expense Line Items. Note: there is no way to import your expenses and revenue data to this reporting. All information must be manually input. Each Vendor you set up is maintained in the database for future dropdown selection along with all of the Expense Types.
Vendors
Each Vendor, or Payee should be set up in the database. It is up to you as to how detailed you want to track expenses. You can track generically as "Arena Rental" for the Vendor then create an Expense Type for each Arena, or you can list each Arena as the Vendor with "Rental" as the Expense Type.
Expense Types
Enter each Line Item. When you enter, the Vendor and Expense Type will be automatically stored in the database, add the amount.
Expense Line Items
Enter each Line Item. When you enter, the Vendor and Expense Type will be automatically stored in the database, add the amount.
How to Track Revenues
If you wish to produce a profit/loss calculation for the Rodeo, you will need to also add the revenues, such as spectator gate receipts and contestant fees. You can break these down into individual line items as you wish or consolidate.
Sources
A couple examples of the Source would be Rodeo Fees paid by your competitors and Gate Fees paid by your spectators.
Revenue Type
Revenue Type examples would include Rodeo Fees breakdowns such as Entry Fees, Secretary Fees, Office Fees, Stock Fees.
Revenue Line Items
These are the individual revenues you want to track.
Reports
One of the reasons to set up your Expenses and Revenues tracking to the level of detail you will need is to be able to compare Rodeo to Rodeo across the same categorization of Expenses and Revenues. Another reason is the Season Report and the Vendor Report which will provide you information across your entire season timeframe including all associated Expenses and Revenues.
